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COD Import DL Entrance/Exit Counseling

To import Entrance Counseling data for students the file must be a CRECMYOP (DL Entrance/Exit Counseling and Financial Awareness Counseling) message class file.

To Import DL Entrance/Exit Counseling and Financial Awareness Counseling (CRECMYOP) File:

  1. From the CAMS Enterprise Home page, click Tools >Import >Financial Aid >COD Import to open the COD Response Import window.
  2. On the Load tab, click Browse to open the “Choose File to Upload” dialog box. Browse to and select the DL Entrance/Exit Counseling and Financial Awareness Counseling (CRECMYOP) message class file which you have downloaded from your SAIG mailbox. This file may be located anywhere that you have access such as your local hard drive or a network share.
  3. Click Upload Document. The file is uploaded to a working location on the CAMS Enterprise server. Text displays indicating the file being used preceded by the CAMS user login name and the Parse XML document button displays.
  4. Click Parse XML document to format the document for import. The Students tab then displays where you may review the names that will be imported. The data grid displays 200 rows per page; if the rows in the grid exceed 200, click Next to go to the next page of the grid.
  5. To import the DL Entrance/Exit Counseling and Financial Awareness Counseling file, click Counseling Import.
  6. Click Yes on the confirmation pop-up dialog box to confirm you wish to import the counseling data or click No to cancel the import.
  7. Upon completion a pop-up displays indicating the import was successful. Click OK to close this pop-up. The imported information may be viewed on the students’ Financial Aid Maintenance Status tab by clicking View Entrance/Exit Counseling in the COD section.

Note: The Entrance Counseling record must exist on the student's Financial Aid record in order to export DL Loans via the COD Export provided the "Enable Entrance Counseling checking for Origination" box is checked. Otherwise, CAMS does not validate whether the Entrance Counseling is present. This could potentially result in award rejection from COD if the Entrance Counseling is not already imported into CAMS.