Open topic with navigation

Entrance/Exit Counseling and DL PLUS Application Acknowledgement Together

To import DL Entrance/Exit Counseling and DL PLUS Application Acknowledgement data for Students and Borrowers in the same import file, the file must be a CRCSxxOP (Credit Status Response) message class file; note that "xx" represents the two-digit Award Year in the file name.

  1. From the CAMS Enterprise Home page, click Tools >Import >Financial Aid >COD Import to open the COD Response Import window.
  2. On the Load tab, click Browse to open the “Choose File to Upload” dialog box. Browse to and select the CRCSxxOP (Credit Status Response) message class file (where "xx" is the year), which you have downloaded from your SAIG mailbox. This file may be located anywhere that you have access such as your local hard drive or a network share.
  3. Click Upload Document. The file is uploaded to a working location on the CAMS Enterprise server. Text displays indicating the file being used preceded by the CAMS user login name and the Parse XML document button displays.
  4. Click Parse XML document to format the document for import. The Students tab then displays where you may review the names that will be imported. The data grid displays 200 rows per page; if the rows in the grid exceed 200, click Next to go to the next page of the grid.
  5. To import the DL Entrance/Exit Counseling and Financial Awareness Counseling file, click Counseling Import.
  6. Click Yes on the confirmation pop-up dialog box to confirm you wish to import the DL Counseling data or click No to cancel the import.
  7. Upon completion a pop-up displays indicating the import was successful. Click OK to close this pop-up. The imported information may be viewed on the students’ Financial Aid Maintenance Status tab by clicking View Entrance/Exit Counseling in the COD section.

Note: The Counseling record must exist on the student's Financial Aid record in order to export DL Loans via the COD Export.

  1. To import the DL PLUS Application Acknowledgement file, click the Awards tab.
  2. In the Import Credit/PLUS Application Information section, select the Academic Year for the import.
  3. Click the Import Credit/PLUS App Info button to import the data.
  4. A confirmation pop-up displays; click Yes to import or No to cancel the import.
  5. Upon completion a pop-up displays indicating the import was successful. Click OK to close this pop-up. The imported information may be viewed on the students’ Financial Aid Maintenance Status tab by clicking View Credit/PLUS App Info in the COD section.

Note: If the Student is NOT the borrower and the Contact record does not exist in CAMS for the borrower, the Contact record will be created automatically and linked to the Student record.

If the Student is NOT the borrower and the Contact record does exist in CAMS but is NOT linked to the Student, the Contact record will be automatically linked to the Student record.

If the Student and borrower do not exist in CAMS, the import is placed in a holding table until the Student and borrower (Contact) records are created. The SSN MUST be populated before saving the new Student or Contact record. Upon saving the record the imported data is added to the Financial Aid Maintenance record.