Setting Up Degree Audit Courses

A course is the lowest unit in the Degree Audit hierarchy, and is usually a unit of study of a specific subject. Courses are normally copied into the Degree Audit function from the Master course table, although it is possible to create a course directly in Degree Audit where a suitable course definition does not exist in the Master course table. For example, a course based on “life experience” in a particular instance as it applies to one student would merit creation within Degree Audit.

To copy courses into a catalog term:

Select the appropriate Catalog Term. If you select a term that does not yet have any audits assigned, a message displays asking whether you want to copy.
Click Yes to copy from another term, or No to continue creating data for this term. If you click Yes, a dialog box displays asking which term you would like to copy and you can select the appropriate term from a list. If you click No, see step 3.
Click the Courses tab. Right-click inside the data-table to open the Courses Detail screen to add new courses. You will be prompted with the following copy options:

Copy All From Master – Copies all courses from the course Master table.
Copy One from Master – Allows you to choose a single course to copy from the Master table.
Enter Manually – Allows you to manually enter a course record. This course record exists only within Degree Audit. It will not be created in the course Master table.

Course records are copied from the Master table with various details already set. To view and/or change these details, double-click the course record to enter the Courses Detail form. Any changes made will affect only the course record in Degree Audit. It does not affect the course record in the course Master table. The course details include the following:

Department
Course (Code, Number, etc.)
Type (Lecture, Lab, etc.)
Course Name
Credits
Minimum Grade Point
Course Division
Grouping