Voiding Transactions

Once transactions reach the Student Billing Ledger, there are certain aspects that cannot be changed (Term, Transaction Type, Transdoc, Transaction Date, and Amount). If any of this information is incorrect and must be changed, it will be necessary to void the transaction and create a new, correct transaction.

When a transaction is voided, a reversing entry will be placed in the Student Billing Ledger ONLY if the original transaction has already been posted to the General Ledger. The next time a posting to the General Ledger is performed, this reversing entry will be posted. If the original transaction has not yet been posted, the transaction will simply be designated as Void, with no reversing entry.

To void a transaction:

Click Billing >Maintenance to access the Student Billing Ledger.
Highlight the transaction to be voided.
Click the Void button. You will be prompted to enter a reason for the void.
Supply the reason for the void and click Void to save the entry. CAMS will maintain an audit trail detailing the date and time of the void, who voided the transaction, and the reason. You will also note in the Billing Ledger data grid that CAMS has denoted the transaction as void by placing a value of "Yes" in the Voided column.