Open topic with navigation

Financial Aid Award Letters

Once financial aid has been awarded to students, you can then create award letters.  This is a reporting function and is accessed from CAMS Enterprise Home page >Financial Aid >Report >Award Letters.  Award Letters can be generated for one student or multiple students.  

To generate an award letter for a single student:

  1. Select the Report Format. For "Packaging" reports, Academic Year and Financial Aid Year must be set on the Award Criteria tab. These reports will print the entire package for student(s). "Standard by Award" reports must use Award Term From and Award Term To criteria and may be defined further by distribution dates.
  2. Define either the Academic Year and Financial Aid Year OR Award Term From and Award Term To fields for the report type selected. Non-selectable fields will be grayed out and unavailable.
  3. In the Student Selection field, click Single.
  4. Click the select student icon to access the Select Student window.
  5. Search for the appropriate student. When the student is located in the list, double-click to select. That student's ID and name display on the form.
  6. On the Reports tab select the Address Type.
  7. Click Print to generate the letter, which will display in your report viewer.

To generate award letters for multiple students:

  1. Select the Report Format. For "Packaging" reports, Academic Year and Financial Aid Year must be set on the Award Criteria tab. These reports will print the entire package for student(s). "Standard by Award" reports must use Award Term From and Award Term To criteria and may be defined further by distribution dates.
  2. Define either the Academic Year and Financial Aid Year OR Award Term From and Award Term To fields for the report type selected. Non-selectable fields will be grayed out and unavailable.
  3. In the Student Selection field, click Multiple.
  4. Define the Financial Aid Year and Award From and Award To fields.
  5. Multiple students can be selected using their SSN.  Up to 100 student SSNs may be entered.
  6. Enter in a student’s SSN and click Add.  The SSN is added to the SSN List field.  Enter additional SSNs as needed.  If an SSN is entered incorrectly highlight the entry and click Remove.  Click Clear to clear all SSNs from the list.
  7. You can further narrow the report output (award letters) by selecting criteria from the Multi-Students tab, such as Award Selections, Award Category, and Package information.  
  8. It's then possible to narrow the output even farther by selecting criteria from the Student Status tab.  
  9. Once all criteria have been selected, click the Reports tab, select the Address Type.
  10. Click Print to generate the letters, which will display in your report viewer.   

Note: Academic Year and Financial Aid Year criteria are used for Standard by Package and Columns by Package reports. These reports will print the entire package for the student(s). Award Term From and Award Term To criteria are used for the Standard by Award report and may be defined further by distribution dates.