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COD Message Viewer

COD places message files in the institution’s Student Aid Internet Gateway (SAIG) for various reasons. PGMRxxOP, DSDFxxOP, PGRCxxOP, and CODRBFOP messages can be imported into CAMS via Tools and viewed in the Financial Aid module (where “xx” represents the year). There are two message classes where reports are available, DSDFxxOP and PGRCxxOP.

The PGMRxxOP message indicates whether a student has applied for Pell at multiple institutions during the same timeframe. The messages will also contain contact information at the other Financial Aid offices.

The DSDFxxOP message file can be used to print various SAS reports used for Direct Loan reconciliation with COD.

The PGRCxxOP message class can be used to print Pell reconciliation reports.

CODRBFOP message class files are COD Rebuild files that can be requested from COD to verify and correct awards in CAMS that have inconsistencies with COD information. After importing Rebuild files, you can then view and link them to the correct awards in the COD message viewer.

To View a COD Message File:

  1. From the CAMS Enterprise Home page, click Financial Aid >COD. The COD Messages window opens.
  2. Select the Message Class, Record Type (for DSDFxxOP messages) Academic Year and Import Date for messages you wish to view.
  3. Click Read Message to populate the grid.
  4. Scroll right to view all information contained in the message file. The grid can be sorted by clicking the header button in any column to sort by that column.
  5. Select the PGMR Message Class and click Read Message to display an additional field, Filter to Record Type. Select the record type, then click Filter Message to display only that type in the grid. The Record Type indicates why the record is being sent to the school by COD.
  6. For Message Classes where reporting is available the Print button will be enabled and the report drop-down will display one or more reports that are related to the Message Class and Record Type selected.
  7. Select the report then click Print to display the report.

There are seven reports available for the DSDFxxOP Message Class.

Select a different Record Type then click Read Message to populate the grid with messages and enable reports associated with that Record Type.

Note: When Record Type D is selected, if only D entries are in the imported file, only the Disbursement Detail Comparison report will have data in it and will display in the drop-down. When Record Type D is selected, there must also be M entries in the imported file for the Monthly SAS Loan and Disbursement Detail to have data in it and display in the drop-down.

COD Rebuild Files:

Rebuild files can be requested from COD when there are discrepancies between the awards in CAMS and on the COD website. These discrepancies can occur when awards are added to students on the COD website and also added in CAMS or never added in CAMS. In the latter case, the award would need to be added in CAMS prior to linking it to the COD award here.

Once the Rebuild file has been imported it can be viewed and reported on from the COD Messages window. The awards listed in the Rebuild file can then be linked to the correct award in CAMS. Once linked, the award will have the correct Disbursement Number and COD Financial Award ID after which you may work with the award via your normal processes in CAMS.

  1. From the CAMS Enterprise Home page, click Financial Aid >COD. The COD Messages window opens.
  2. Select the CODRBFOP Message Class, Record Type D, Academic Year, and the Import Date you wish to work with.
  3. Click Read Message. The grid populates with the imported records.
  4. To filter the list by SSN, enter a student Social Security Number in the SSN Search field, then click Read Message.
  5. Rows colored light brown indicate disbursements where the Disbursement Sequence Number is equal to or over 66. These indicate special circumstances such as a change to the disbursement of the same COD Financial Award ID, Disbursement Number or the Disbursement Sequence Number equals the Previous disbursement Sequence number.
  6. Awards with discrepancies between COD and CAMS are highlighted in teal. Students can be identified by their SSN which is the first 9 digits in the CODFinancialAwardID column. Double-click a row in the grid for the teal colored rows to open the Disbursement Rebuild Details window. The best matched awards for the student display.
  7. Highlight the award in CAMS that should be linked to the COD award then click Link. If an award has been incorrectly linked, highlight the award then click UnLink. After linking an award, click Update to exit the detail window.
  8. Click Print to display a comparison report of the amounts in the COD Rebuild file and the amounts in CAMS. The report is sorted by Student Name and COD Financial Award ID.
  9. Select specific Disbursement Award Status(es) to limit the report to only those statuses as set in Financial Aid Maintenance. This is useful to report only on awards that are marked in CAMS to be disbursed. For example, an award may be in this Rebuild file but the amount has been changed in CAMS and it has not been re-originated yet. Therefore you may not want to report on these awards in your comparison report thus reducing the amount of items you will need to compare.
  10. Once linking has been completed, click Sync CAMS to COD to update the awards in CAMS.

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