Student Portal Configuration

Student Portal configuration items are defined in this window.

Student Tab

Show Unofficial Transcript on Menu Unofficial transcripts may be viewed and printed from the Student Portal by clicking the My Transcript link. If a student has a hold or alert on which Stop Transcript is indicated, the student will NOT be able to view their transcript from the portal. In order for the My Transcript link to display for eligible students, this field must be checked.
Show Grades Uncheck this option to disable viewing of grades, transcripts, and degree audit from the Student Portal. Enabling this option will also display the student’s current letter and numeric grade for all graded assignments on the View Assignments and Grades page and the associated printer-friendly page. This is a global configuration item to turn these items on or off for all students in all terms.
Display Book List in Course Offering Check this option to display a Book List drop-down link on the Student Portal >Course Offering. The booklist is pulled from book information entered on the BookList tab in Offering Maintenance.
Default Student Portal Term Selection There are two ways to determine the student portal default term.
The first method is by checking the Use Manually Selected Term field and selecting the desired term from the Term field (Term Calendar Lookup Table).
If Use Manually Selected Term field is NOT selected, then the Days Before Start of Term to Advance Default Term field displays. Enter the number of days before which the term begins (term start date) to determine what term is the default display term when logging into the Student Portal.

Note: Because the Default Student and Faculty Portal Term Selection can be set independently from one another, it is not necessary for both portals to use the same default Term displayed when logging in.

Online Registration

Display Audit checkbox Check this option if your institution wishes to allow students to select classes to audit during online registration. If this option is not checked, the checkbox allowing students to designate a class for audit will not be visible from Student Portal online registration.
Display Waitlist checkbox Check this option if your institution allows students to place themselves on a waitlist if a class is full or already has a waiting list. If this option is not checked, the checkbox allowing students to add themselves to waitlists will not be visible from Student Portal online registration.
Allow Official Registration By default, online registration via the Student Portal is Unofficial Registration. Check this option if your institution wishes to allow students to withdraw and register courses once the student’s courses have been authorized. Once authorized, any courses registered via the Portals will be Officially Registered courses. For more information about Unofficial versus Official Registration, refer to the PDF document “Registration Processes”.
Check Co-requisites When checked, this will notify students that a co-requisite is present and direct them to register for that course. Registration will not complete for the course until the co-requisite has been chosen as well.
Student Must See Advisor To Register. When checked, this will notify students that they must contact their advisor before registration can proceed, and will keep the student from registering.

At the start of a registration term, all students will be set to the value selected (checked or unchecked), and the chosen value will not toggle on and off within that term – changes will only affect students in terms with no Stop Registration value previously determined.

Registration for students is enabled for each student by their advisor via the Stop Registration page of the Faculty portal.
Display Book List Check this option to display a Book List drop-down link on the Student Portal >Registration. The booklist is pulled from book information entered on the BookList tab in Offering Maintenance.
Include Ungraded Courses When Determining College Level This allows ungraded courses in any ungraded Term to be counted towards the student’s College Level in pre-requisite formulas and Schedule Registration.
Bypass Degree Audit Checking With this option enabled, courses are not required to be in the student’s Degree Audit in order for the student to register for a course. Students will be allowed to register for any course in the Offering.

Communication

Student Address Type This allows the user to set which address type is displayed and used in the Student Portal.
Use Email Address This allows the user to set Email 1, Email 2, Email 3, or any combination of the three as the addresses used in combination with the Student Address Type. If multiple email addresses are selected, the first listed will be the Email Address shown in the Student Portal >Edit Profile.
Show Address Types Select the Address Type(s) that should display on the Student Portal My Profile page. Selecting an address to show will not allow editing of the address from the Student Portal unless the same Address Type is selected in the Edit Address Type field.
Edit Address Types Select the Address Type(s) that will display AND can be edited on the Student Portal My Profile page. If a selected Address Type does not already exist for the student, an Add link will display on the Student Portal for that address; the student can then add that address from the Student Portal. If an Address Type is selected here, it is not required to also select it in the Show Address Types field for it to display on the Student Portal My Profile page.

Student Attendance

Show Student Attendance This controls whether or not the Student Attendance link is displayed in Course Options on the Student Portal.

Student 2 Tab

Student Portal Billing Ledger Options

In the student portal, on My Billing Ledger page, institutions have the ability to show additional information in the student’s balance. This is controlled through options chosen on the Student 2 tab. This tab defaults with Billing Batch check boxes marked. If no boxes are chosen, only the Student Ledger will be displayed.
In addition Pending Housing charges and Pending Financial Aid awards may be viewed as well. By checking the Show on Ledger box next to each of these options, the Student Portal will display the chosen information.
Institutions may also control what is included in the overall balance displayed in the Student Portal by checking the Include in Overall Balance box next to one or more of the options given. The Show on Ledger box must be chosen for the corresponding Include in Overall Balance option to be available for that option. If checked, Billing Batch transactions will be included in the transaction Term and future Terms. Financial Aid and Housing will display in the transaction Term only.

Using External Authentication

By checking the Allow CAMS Login in Student Portal, institutions have the option for the user to log in with their external authentication login (such as Active Directory) or their CAMS portal login. If left unchecked, only the external authentication login will work.

Note: If no External Authentication method has been enabled, checking or un-checking these boxes will not have an effect on the user’s ability to log into the portals. Only their CAMS Portal login will allow them access.

Student 3 Tab

Show On Tax Form

Check the Canadian T4A Form check box to allow students to view and print their Canadian T4A tax slip.
Check the Canadian T2202A Form check box to allow students to view and print their Canadian T2202A tax slip.