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Grade Groups

Institutions may limit the mid-term and final grades that can be applied to a course by using Grade Groups. A course may require only a Pass / Fail grade or an institution may not allow plus or minus grades. The grade groups will display only those grades in the grade field dropdowns, which will also reduce data entry errors.

Additionally, the Grade Catalog that is assigned to a student, including the blank (default) catalog, must have the same grades that are in the assigned grade group or they will not display. Only those grades that match in the grade catalog and the grade group will display. For instance, if the grade group has A, B, C, D,

To Define a Grade Group:

  1. From the CAMS Enterprise Home page, click CAMS Manager >Lookup Table Options >Grade Groups. The Grade Groups page displays.
  2. Right click in the data grid. Enter a name for the new grade group and a description. Click Add.
  3. Select the grades that will define the grade group. Check Allow for each grade that will be in the grade group. Click Update when finished.

To Assign a Grade Group to a Master Course:

  1. Grade groups are assigned to a course in the Master Course list.
  2. Highlight the course that you want to assign the grade group to and then click Allowed Grades.
  3. You can select the previous created grade group or select Custom.

    The Custom grade group allows you to create a custom set of defined grades for a specific course. If your institution has various grades for several different courses it may be easier to assign the grades on the fly vs. creating a grade group for each one. You can use the Custom option on more than one class and each class will have its own custom grade list.
  1. Click Show Grades.

If you selected a defined grade group then a list of all grades from all grade catalogs displays with the selected grades for that group displaying at the top of the list. If you selected Custom then a list of all grades from all grade catalogs displays and you will have to select the allowable grades for the class and then click Update.

To Grade Fields using Grade Groups:

  1. In CAMS Enterprise grades can be entered from Registration >Academic >Grades > Grade Entry screen and from the student’s online transcript (Registration >Academic >Maintenance) screen.
  2. Only grades that are in the grade group will display in the Final and Mid-Term drop-downs. The exception to this is if the student already has a grade that was entered before the grade group was assigned to the course or the grade came from the faculty portal.