Billing Cashiers Batches

To access the Billing Cashiers Batches tab from the CAMS Enterprise Home page, click Billing >Cashier Entry. The Billing Cashiers window opens to the Balances tab. Click the Batches tab. When the Batches tab opens, it will only display CAMS system-generated batches (Application Fees, Pre-Registration, and Registration) and batches created by the user.

To add a batch:

Click the Add Batch button to open the Add Batch form.
Select the appropriate Campus.
Enter the batch comment, such as a description of the batch.
Click Add. The Batches tab displays with the newly created batch listed in the Batch Master data grid.

To add or modify batch transactions:

Double-click the batch within which you want to add or modify a transaction. The batch transactions display in the Batch Entries data grid.
Right-click anywhere on the data grid to add a batch entry. A blank Batch Entry Detail form opens. Or, double-click an existing batch entry to open the Batch Entry Detail form and modify the batch entry.
The active student (selected upon opening the Billing >Cashier Entry window) displays in the Batch Entry Detail entry form. All modifications made to this transaction affect only the active student's record.
Modify or create the transaction as desired.
Click the Receipt button to display a drop-down where you may select a report to print immediate receipts. This process will also place the next sequential number automatically in the Reference No. field (if that field is left blank during creation of transaction). Use the Summary button to print a student's term summary report.

Note: If you choose not to print a receipt immediately, but wish to assign a reference number for this transaction, click the reference number icon next to the reference # field. CAMS will automatically populate that field with the next sequential reference number.

Choose one of the following options:

Click Add to save the entry and return to the batch entries list
Click Save/Add to save this transaction and clear the fields so another transaction may be created for this student (if this option is selected, clicking Cancel once all entries are added for this student will not cancel your entries, but will return to the student batch transactions list with your entries saved)
Click Cancel to exit without saving

WARNING: The Billing >Cashier Entry >Batches tab should not be used at the same time as the Billing >Batch window, as data will not be refreshed in a timely manner.