Define Award Methodology Amounts

Once the Award Methodology is defined, the method by which the amount will be awarded to individual students must be determined. This will complete the Award Methodology, which will later be used in the Prioritized Packaging process. All methods described below are available from the Amount Determined By area of the Award Methodology Detail window.

The methods available are as follows:

Remaining Need - If the award should be applied based on the Student's Remaining Need, which is defined as the student's total cost of attendance less the EFC (Expected Family Contribution) and any awards credited to the student's account, the remaining need amount will be defined, along with the award amounts based on the student's load (credits enrolled), and the minimum and maximum amounts available to a single student.

Select Remaining Need. The Min Amount and Max Amount fields display in the Award Methodology Detail area. These amounts should be the minimum amount and the maximum amount that would be awarded to a single student.
Click Add or Update to save the methodology and return to the Award Methodologies window. The lower data grid displays the title Amounts Based on Remaining Need.
Right-click in the lower data grid to add the remaining need amounts. The Amount Based on Remaining Need detail window displays.
Populate the Remaining Need dollar amount. For example, if Remaining Need equals $5000, the amounts to award will be based on that number.
Next, enter the dollar amounts to award for Full Time, Three Quarters Time, Part Time, Half Time, Less Part Time, and Audit Amount. If nothing should be awarded for Less Part Time or Audit Amounts, enter zero (0) in the field.
Click Add to save and return to the Award Methodology window.
Repeat steps three (3) through six (6) until all amounts based on remaining need have been defined for this methodology.

Student Load - If the award should be applied based on the Student Load, defined as the number of credits the student is enrolled for that specific term, then a minimum and maximum amounts available to a single student will be defined, as well as a percentage of the maximum amount per student for each number of credits enrolled.

Select Student Load. The Min Amount and Max Amount fields display in the Award Methodology Detail area. These amounts should be the minimum amount and the maximum amount that would be awarded to a single student.
Click Add or Update to save the methodology and return to the Award Methodologies window. The lower data grid displays the title Amounts Based on Student Load.
Right-click in the lower data grid to add the student load amounts. The Amount Based on Student Load detail window displays.
Populate the Percent of Maximum to be Awarded percentage. For example, 100.
If the student must be full time to receive 100 percent, and full time credits equal 12, then enter 12 in the Credits Enrolled field.
Click Add to save and return to the Award Methodology window.
Repeat steps three (3) through six (6) until all amounts based on student load have been defined for this methodology.

Pell - When creating the award methodology for the Pell Grant, the system will use the Pell Schedule to determine what amounts will be awarded based on number of credits enrolled. The Pell Schedule data must be imported into the PellSchedule database table for this option.

Note: Award Methodology uses Pell Schedule prior to 2024-2025 academic year.

Select Pell. The Min Amount and Max Amount fields display in the Award Methodology Detail area. These amounts should be the minimum amount and the maximum amount that would be awarded to a single student.
Click Add or Update to save the methodology and return to the Award Methodologies window. The lower data grid displays the title Amounts Based on Pell Schedule Table. The data from the Pell Schedule table displays. It may not be edited. No additional steps are necessary.

Billing Transdoc Sum - If the award should be applied based on the sum of specific Transdocs (for example, award may be applied to Tuition, but not to Books), then those Transdocs will be defined, as well as a minimum and maximum amounts available to a single student. The amount awarded are determined by the Transdocs associated with the student's Billing Ledger only (which means batch transactions would not be included in the sum).

Select Billing Transdoc Sum. The Min Amount and Max Amount fields display in the Award Methodology Detail area. These amounts should be the minimum amount and the maximum amount that would be awarded to a single student.
Click Add or Update to save the methodology and return to the Award Methodologies window. The lower data grid displays the title Amounts Based on Sum of Billing Transdocs.
Right-click in the lower data grid to add billing transdocs. The Amount Based on Transdoc Sum detail window displays.
Select the Transdoc to Sum.
Click Add to save and return to the Award Methodology window.
Repeat steps three (3) through five (5) until all Transdocs to sum have been added.

Even Split - The Total Funds amount will be divided evenly among all students qualifying for the award for this distribution period. For example, if the institution has $10,000 to split for the Fall term among 50 students, each student would receive a $200 award. Simply select Even Split from the Award Methodology Detail window prior to adding the methodology. No additional steps are required.