Schedule Registration

The Schedule Registration functionality is used to restrict online registration during a specific date range based on college level. For example, an institution may wish to open online registration for students who are seniors a week prior to general registration to give them the first opportunity to register for classes they need in order to graduate, thereby restricting online registration to the rest of the student population. College Level is applied (automatically by CAMS based on the number of credits the student has earned) in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. If students attempt to register via the Student Portal during a time frame that has not been opened for their college levels, they would receive a message indicating that registration has not been opened.

To Schedule Registration, Restrict Online Registration by College Level:

From CAMS Enterprise Home page, click Registration >Schedule Registration. The Schedule Registration page displays.
Enter a Term and click Find. Any existing schedules display.
Right-click in the data grid to add a new college level restriction or double-click to edit an existing one. There can only be one entry per college level.
Enter the Start Date To Allow Registration and Time.
Enter the End Date and Time.

Note: The End Time entered will allow registration THROUGH the last minute of the time entered. For example, if an End Time of 5:00 PM is entered, registration will be allowed through 5:00:59 PM. If your business rules require that registration ends exactly at 5:00 PM (in this example) you would need to enter the End Time of 4:59 PM. The Date and Time is controlled by the SQL Server clock.

Select the appropriate College Level.
Click Add. The college level is now restricted.

Note: If a college level is not entered in this data grid then there is no registration restriction for that level and students with that level will be able to register immediately after the term is opened to registration.

Override Schedule Registration

To allow a student to register in an elevated College Level, the Registrar can override the calculated earned credits to college level by manually creating a status record for the term being registered for a student, then manually setting the college level to the elevated level. This can enable a student to register during a Schedule Registration period during a time set for a college level above the actual calculated college level for the student. A possible scenario would be that a student's earned hours is just short of being elevated (for example, 1/2 of an earned hour) and petitions the Registrar that they should be allowed to register as part of the elevated class.