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Restricted Registration

Students can be restricted from registration in CAMS Enterprise, Student Portal, and Faculty Portal several different ways:

Applicant Status (Prospect/Applicant Status reference table) - Use to prevent applicants who have not yet completed the admissions process from registering for classes. For example, if the Applicant has a status of applicant, registration may not be allowed. However, when the admissions process is complete and the student has been accepted or admitted, apply a corresponding Applicant Status that would allow registration. This value is applied in Admissions >Student >Change Student >Admin 2 tab. This restriction applies to CAMS Enterprise, Student Portal, and Faculty Portal.

Enrollment Status (Enrollment Status reference table) - Use to prevent students who have certain Enrollment statuses such as dismissed or withdrawn from registering for classes. This value is applied in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. This restriction applies to CAMS Enterprise, Student Portal, and Faculty Portal.

Academic Status (Status Code reference table) - Use to prevent students who have certain Academic statuses such as probation from registering for classes. This value is applied in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. This restriction applies to CAMS Enterprise, Student Portal, and Faculty Portal.

Registration Status (Registration Status reference table) - Use to prevent students who have certain Enrollment statuses from registering for classes. This value is applied in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. This restriction applies to CAMS Enterprise, Student Portal, and Faculty Portal.

Institutional SAP (Lookup Table Options) - Use to prevent students who have certain Institutional SAP statuses such as Probation Status from registering for classes. This value is applied in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. This restriction applies to CAMS Enterprise, Student Portal, and Faculty Portal.

Governmental SAP (Lookup Table Options) - Use to prevent students who have certain Governmental SAP statuses such as Probation Status from registering for classes. This value is applied in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. This restriction applies to CAMS Enterprise, Student Portal, and Faculty Portal.

Term (Term Calendar Lookup Table) - Use to prevent students from registering for a future or past term through the Student Portal. This restriction is applied when a student selects a term when logging in to the portal. This restriction applies to the Student Portal only.

College Level - Use to prevent students having a certain college level from registering during a specified date range through the Student Portal. This value is applied (automatically by CAMS based on the number of credits the student has earned) in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status. This restriction applies to the Student Portal only.

Note: Any term record containing a status value configured with a Stop Registration flag will prevent registration for all current and future terms unless the Alert flag is set to Cancel or the status's Stop Registration flag is set to False.

The Alert flag cannot be manually changed to No if a status value with an alert remains active, however it can be changed to Cancel to bypass the Academic Alert window and ignore any associated Stop Registration flags.

Before registration restrictions can be applied, they must first be set up. Each value in the lookup tables can be set to prevent or allow registration through a check box. The College Level restriction is set in Registration >Schedule Registration.

To set Applicant Status restrictions:

  1. From CAMS Enterprise Home page, click CAMS Manager > Lookup Table Options > Table Maintenance.
  2. Click the Reference Tables tab and highlight the Prospect/Applicant Status table. The lower data grid displays the values in that table.
  3. Double-click the value to display the detail entry form.
  4. Check the Can Register check box to ALLOW registration if that value is applied in the Student Admissions Information window in Admissions >Student >Change Student >Admin 2 tab.
  5. Click Update to save value or Cancel to exit without saving.
  6. Repeat until all values in the table have been set.

To set Enrollment, Academic, and Registration Status restrictions:

  1. From CAMS Enterprise Home page, click CAMS Manager > Lookup Table Options > Table Maintenance.
  2. Click the Reference Tables tab and highlight the appropriate table. The lower data grid displays the values in that table.
  3. Double-click the value to display the detail entry form.
  4. Check the Stop Registration check box to PREVENT registration if that value is applied in the Student Status window accessible from Admissions >Student >Student Status or Registration >Academic >Status.
  5. Click Update to save value or Cancel to exit without saving.
  6. Repeat until all values in the table have been set.

To set Institutional and Governmental SAP Status restrictions:

  1. From the CAMS Enterprise Home page, click CAMS Manager >Lookup Table Options >Institutional/Governmental SAP. The Institutional/Governmental Satisfactory Academic Progress window opens.
  2. Right-click to add new or double-click an existing entry to modify.
  3. Place a check next to Alert to have the Student Status Alert Yes/No field automatically updated when this SAP option is selected in the Student Status window. An Alert window will also display when the student is selected in the Find Student window.
  4. Place a check next to Stop Registration to prevent registration from within CAMS or the Portals when this Institutional SAP option is selected in the Student Status window.
  5. Click Add or Update to save or click Cancel to exit the detail window without saving.

To set Term restrictions:

  1. From the CAMS Enterprise Home page, click CAMS Manager >Table Lookup Options >Table Maintenance >Reference Tables tab >Term Calendar table.
  2. The lower data grid displays the values in that table. Double-click the value to display the detail entry form.
  3. Click the Allow Online Registration checkbox.
  4. Click Update to open the term for registration or Cancel to exit without saving.
  5. Repeat until all values in the table have been set.

To set College Level restrictions:

  1. From CAMS Enterprise Home page, click Registration >Schedule Registration. The Schedule Registration page displays.
  2. Enter a Term and click Find. Any existing schedules display.
  3. Right-click in the data grid to add a new college level restriction. There can only be one entry per college level per term.
  4. Enter the Start Date To Allow Registration and the End Date.
  5. Select the appropriate College Level.
  6. Click Add to save your changes or Cancel to exit without saving.

Note: If a college level is not entered in this data grid then there is no registration restriction for that level and students with that level will be able to register immediately after the term is opened to registration.

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