Maintaining Transcript Records:
The Transcript Maintenance form houses all student course records—those completed at your institution as well as those that have been transferred. The information contained here will be displayed on the student transcript. From this location, you can designate certain courses not to show on transcripts as well as grade cards. Here, you can make individual adjustments to a student’s record without affecting the overall definition of the course, transfer record, or student status.
Courses are automatically added to Transcript Maintenance upon officially registering (or authorizing) a student, and upon adding a transfer course to the Student Transfer Entry screen. In these cases, the fields are automatically populated upon such processes as registration, grade entry, and transfer course entry. In addition to automatic transfer to the Maintenance form, manual entries can be created as well.
Underneath the main transcript maintenance grid is a small grid that displays the cumulative GPA and the cumulative credits by GPA group. The Transcript Cum Credits are the total credits of classes listed in the grid with a grade that has "Affect Transcript Attempted Hours" marked in a Grade Catalog.
Maintain Transcript Record:
From the CAMS Enterprise Home page, click Registration >Academic >Maintenance. The Transcript Maintenance window opens. Double click an existing course. Again, most fields are automatically populated as described above.
Below the main transcript maintenance grid is a small grid that displays the cumulative GPA and the cumulative credits by GPA group. The Transcript Cum Credits are the total credits of classes listed in the grid with a grade that has Affect Transcript Attempted Hours marked in a Grade Catalog.
The Transcript Maintenance window has the following tab options:
UnOfficial - read-only tab where you may view unofficially registered courses.
Dropped - read-only tab where you may view dropped courses.