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Direct Deposit List

With Direct Deposit, institutions can deposit funds directly into students’ accounts for those students who have an overall credit balance on their account eliminating the need to write and distribute a check to the student.

Once the Direct Deposit List function in Tools has been ran to retrieve the list of students who have been set up for direct deposit, you can run the Generate Billing Refunds process in Tools to create a billing batch with refund transactions. From Billing Batch you can post the refund transactions to the bank and retrieve a direct deposit response file confirming the deposits. Enable Bank Interface must be enabled in CAMS Manager >Configuration >Billing tab.

Note: Direct Deposit and the Enable Bank Interface functionality works directly with Herring Bank. You must first contact Unit4 Education Solutions, Inc. and then your bank in order to have everything configured correctly on your site prior to enabling the Bank Interface.

To retrieve the Direct Deposit List

The first step in the Direct Deposit process is to retrieve the direct deposit list from the bank. This process will set the students in the bank’s list as Direct Deposit in CAMS Enterprise.

1. Click Tools >Processes >Billing Module >Direct Deposit List to open the Direct Deposit List window.
2. On the Initiate tab, enter the values as provided by your banking institution. Once entered, these values will be retained between sessions. Note that the Remote Directory field must have the trailing backslash ( \ ) at the end.
3. Click Initiate. CAMS Enterprise will connect to your banks FTP site to retrieve the direct deposit list. The Records tab displays with the results.
4. The Records to be imported grid lists those students who are authorized for direct deposit with the bank. The Records that cannot be imported grid displays those students that have some issue with their setup such as an incorrect account number; you must contact your banking institution to resolve these issues. You can continue with this process at this time and run the process again after resolving the issues for the records that cannot be imported.
5. After reviewing the list of students, on the Update tab, click Import.
6. A pop-up will display indicating that this will mark the students listed in the Records to be imported grid on the Records tab as Direct Deposit in the Student table. All other students in the Student table will be unmarked as Direct Deposit thus keeping the direct deposit list up to date with your banking institution.
7. Click Yes to continue processing or No to cancel this action.