Registration Status Change

The Status Change process is used to update various statuses for multiple students simultaneously. Status values that can be changed are Enrollment Status, Academic Status, and Registration Status. These are viewed in the Student Status window, accessible from Admissions >Student >Student Status or Registration >Academic >Status. Create definition processes to capture students meeting specific parameters. The status change definition process is run to update the appropriate status for a designated term. If the status value has an alert attached, then academic alerts would be created for any students that meet the criteria of the status change routine.

To create Registration Status Change parameters:

From the CAMS Enterprise Home page click Tools >Processes >Registration >Status Changes. The Registration Status Change window opens with the Setup tab displayed.
Right-click in the data grid to add a new Status Change Definition.
Enter the change process name in the Definition Name field (required). Examples are Dean's List, Academic Probation, etc.
Identify the criteria to be used in selecting students. This criteria includes minimum and maximum GPA, Hours Attempted, Hours Earned, Degree, Major/Minor, GPA Grouping, College Level, etc.
Set "Existing" Status Information by entering statuses to be used in further identifying desired group of students. If you wish to update students regardless of which status they currently have, leave the Existing status fields blank.
Set new Statuses to be applied in the student's record if all parameters have been met.
Click Add to save the new status definition, or Cancel to exit without saving.

You may create as many status change definitions as necessary. Once the status definition is created, you can run the process repeatedly without updating the status definition, unless the institution's business rules change. You can run one or more processes simultaneously to update student statuses.

To run Status Changes processes:

From the CAMS Enterprise Home page click Tools >Processes >Registration >Status Changes. The Registration Status Change window opens with the Setup tab displayed.
Click the Run tab.
Indicate the Evaluation Term, the term from which all the criteria data will be viewed.
Enter the Effective Term, the term to which the new status value will be applied.
The top data grid displays a list of available status definition processes. Double-click to select the desired definition process. You can run multiple processes consecutively.
When all desired processes have been selected, click Verify. A list of all students with the previous and new status will display in the Verify tab. You may export or print a report from this tab. Once you are satisfied with the results, click the Run tab, then click Process. A list of all students processed will display in the Results tab.

Note: As processes are selected in the upper data grid, they display in the lower data grid. The order in the processes appear in the lower data grid is the order in which the processes are run. Once "Process" is selected, the statuses are immediately updated and the process cannot be undone.