Open topic with navigation

Academic Year Setup

If the institution imports Institutional Student Information Report (ISIR) records, then the Academic Years should be defined according to the United States Department of Education regulation, which currently begins on July 1 and ends on June 30 of the following year. Awards may be limited to a specific annual dollar amount by associating them with the Academic Year. This prevents over-awarding during the Priority Packaging process. Financial Aid Years can then be defined within each Academic Year.

To Define Academic Years:

  1. From CAMS Enterprise Home page, click Financial Aid >Setup >Yearly Setup to open the Financial Aid Yearly Setup window. The Acad Year tab displays.
  2. Right-click on the data grid to add a new Academic Year. The Academic Year Detail window displays.
  3. Enter the appropriate Academic Year value, then select from the drop-down calendars or type the Starting Date and Ending Date. This is usually July 1 to June 30 of the following year.
  4. Enter the appropriate number of months in Length in Months.
  5. CAMS will automatically calculate the Length in Weeks to be used in the COD Export and NSC Export. This can be changed manually if desired. Manual changes for Length in Weeks will remain as entered unless the dates are changed at which time the weeks will be recalculated.
  6. Click Add to save this information, or Cancel to exit without saving.

Note: Academic years may only be deleted (highlight the appropriate year, and then click Delete) if they have NOT been used in a status record.

If using Direct Loans, only one Academic Year is valid for a COD Award Year.

To Define Academic Year Award Limits

  1. From CAMS Enterprise Home page, click Financial Aid >Setup >Yearly Setup to open the Financial Aid Yearly Setup window. The Acad Year tab displays.
  2. Highlight the Academic Year in the upper data grid, and then right-click in the Academic Year Limits data grid. The Yearly Limits Detail window displays.
  3. Select the Award Type you wish to limit, and enter the Yearly Limit dollar amount the award is limited to within this Academic Year. For example, the SEOG award may have an annual limit of $100,000. This will prevent over-awarding during the Priority Packaging process. The Total Awarded and Balance amounts will update automatically as awards are packaged.
  4. Click Add to save this information, or Cancel to exit without saving.

Related Topics Link IconRelated Topics