Hourly Cost Setup

Hourly Cost Setup will be chosen by colleges that compute tuition on an hourly basis. An unlimited number of different rates are possible by generating additional cost types. This mode includes…

Hourly rate.
Audit rate.
Special fees: incidental, insurance, add/drop, and late registration.
The Audit Rate may be selected as a Flat per course fee, or as an Hourly fee

Sample Hourly Cost Setup Form

Follow these steps to define your tuition costs (Note: Cost Centers should have been determined prior to this step and Cost Types can either be set up prior to defining costs, or in conjunction with it.):

Click Registration >Offering >Setup >Tuition and Refunds.
In the Cost Center tab, double-click the cost center with which you will be working to select that cost center; you will be moved to the Cost Types tab form.
If the cost type you wish to define already exists, double-click that record to open the cost setup entry form. Note that the Billing Mode, Term, and Cost Center are displayed at the top of this form. Verify that you are working with the correct record prior to proceeding.
If you are creating a new cost type, right-click in the data grid to open a blank cost setup entry form. Note that the Billing Mode, Term, and Cost Center are displayed at the top of this form. Verify that you are working with the correct record prior to proceeding.

Select a Cost Type from the drop-down list (Cost Type reference table).

Select the Registration Status:

Batch. This is the default value and results in all registration transactions being automatically transferred to the Billing Batch where entries can be proofed prior to distributing to the student ledgers. This is the most common selection (as opposed to Online) and highly recommended by Unit4 Education Solutions.
Online. Registration fees will be transferred directly to the student ledger and thus not providing the opportunity for proofing and editing. This option is generally not the preference of most institutions.
Closed. Selecting this option simply closes registration for this specific cost center/cost type for the specified term.

Enter the hourly tuition rate for the selected cost type.
Enter the hourly audit rate to be applied to audit courses. The course is marked as an audit course in the Registration forms. This must be done prior to saving the Registration if the Audit rate is to be applied.
Supply fee amounts for full time and part time Incidental fees, full and part time Insurance fees, Add/Drop fee and Late Fee. (The Insurance field in the Student Status form must have a value of Yes in order for CAMS to automatically generate a transaction for the insurance fee.)
Indicate whether or not your institution will use clock hours to compute tuition costs.
Enter the number of credits that put a student at full time status for billing purposes. Students registered for this amount of credits or greater will be charged full time incidental and insurance fees as applicable.

Note: The fees defined here are for the specified Cost Center and Cost Type. Follow the above steps for each Cost Center/Cost Type relationship to be applied in term.