Part-time Banded Cost Setup

Part-time Banded Cost Setup mixes elements of standard and banded modes. It allows for multiple (up to four) hourly rates based on registered credits as well as a flat rate and accommodations for an overload rate.

This mode includes…

Four bands for hourly tuition definitions and rates (plus incidental and insurance fees).
A band of capped, flat tuition rate.
A final band for overload hours.
Special fees include add/drop, late registration, and audit.
The Audit Rate may be selected as a Flat per course fee, or as an Hourly fee.

Sample Part-time Banded Entry Form

Follow these steps to define your tuition costs (Note: Cost Centers should have been determined prior to this step and Cost Types can either be set up prior to defining costs, or in conjunction with it.):

Click Registration >Offering >Setup >Tuition and Refunds.
In the Cost Center tab, double-click the cost center with which you will be working to select that cost center; you will be moved to the Cost Types tab form.
If the cost type you wish to define already exists, double-click that record to open the cost setup entry form. Note that the Billing Mode, Term, and Cost Center are displayed at the top of this form. Verify that you are working with the correct record prior to proceeding.
If you are creating a new cost type, right-click in the data grid to open a blank cost setup entry form. Note that the Billing Mode, Term, and Cost Center are displayed at the top of this form. Verify that you are working with the correct record prior to proceeding.

Select a Cost Type from the drop-down list (Cost Type reference table).

Select the Registration Status:

Batch. This is the default value and results in all registration transactions being automatically transferred to the Billing Batch where entries can be proofed prior to distributing to the student ledgers. This is the most common selection (as opposed to Online) and highly recommended by Unit4 Education Solutions.
Online. Registration fees will be transferred directly to the student ledger and thus not providing the opportunity for proofing and editing. This option is generally not the preference of most institutions.
Closed. Selecting this option simply closes registration for this specific cost center/cost type for the specified term.

NOTE: The only hours that can be set in this billing mode are the beginning hours for each range. You will notice that the ending hours are automatically populated with the entry of each the beginning hours. The beginning range for the first band is automatically set at zero.

Supply the credit values for each of the hourly bands as applicable. At the least, you will want to populate the last hourly band (fourth band on the form).
Enter the Incidental and Insurance fees to be assessed for those in the hourly ranges. These fees are entered in only one of the hourly bands (last hourly band). The values entered will then be copied to the first three bands. (Note: The Insurance field in the Student Status form must have a value of Yes in order for CAMS to automatically generate a transaction for the insurance fee.)
Enter the beginning credit hours for fifth band for which a flat tuition rate is to be charged.
Supply the flat tuition rate.
Enter the Incidental and Insurance fees for this range.
Enter the overload credits. Students will be charged the hourly overload rate when registering for anything greater than the value entered here.
Enter the overload hourly rate.
Enter the amounts to be charged for Add/Drop Fee and Late Registration Fee.
Supply the hourly rate for Audit courses. The course is marked as an audit course in the Registration forms. This must be done prior to saving the Registration if the Audit rate is to be applied.