Transcript Comments and Leave of Absence

Transcript Comments can be used to record reasons for gaps in education on a transcript. For example, if a student skips a semester due to maternity leave, or if a student is called to duty for the Armed Forces, this can be recorded and displayed on a transcript. Transcript comments are not limited to explaining gaps, and can be used for an institution's unique purposes as well. One transcript comment can be recorded in the student's status record for each term. Transcript comments do NOT transfer or copy from one term to the next.

To record a transcript comment:

Click Registration >Academic >Status. Double-click the term for which you wish to add a comment. The Student Status detail entry form opens. Click the Go to Page 2 button to open the transcript comment form.
Enter the Leave of Absence From and Leave of Absence To dates. These can be used as effective dates if not entering comments as leave of absence.
Determine the Comment Position for which comments should display on a transcript. Select Leading if the comment should appear before course information for the term, or Trailing if the comment should appear after course information for the term. Comments do not automatically appear on a transcript. They must be selected for inclusion in the Report Format Criteria section of the Transcript Prompts form.
Enter the text of the Transcript Comment. This will display on a transcript, if selected, exactly as entered into this field. Using the lookup icon to the right of the Transcript Comment field allows for stored comments to be quickly entered. The Comment reference table contains all the standard statements.
Click Update to save the record, or Cancel to exit without saving.