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Standard Full-Time Cost Setup

Standard Full-Time Cost Setup is based on a traditional blend of hourly, capped, and overload rates. These include the following:

• A single rate for full-time tuition.
• An hourly rate for part-time tuition.
• Definition of overload credits and overload credit rates per hour.
• Special fees: add/drop, audit, incidental, insurance, and late registration.
• The Audit Rate may be selected as a Flat per course fee, or as an Hourly fee.

Note: Total credits are not based on the campus associated with the registered classes. If a student takes 6 credits worth of classes at the Main campus and another 6 credits at a satellite campus, CAMS Enterprise will consider this student as having a Full Load of credits. CAMS Enterprise will then look at the student’s status record to see which campus the student is associated with and then will charge the Full Time fee for the specific cost center associated with that Campus. Fees will only be charged from the Cost Center associated with the student’s campus.

Sample Standard Full-Time Cost Setup Form

Follow these steps to define your tuition costs (Note: Cost Centers should have been determined prior to this step and Cost Types can either be set up prior to defining costs, or in conjunction with it.):

1. Click Registration >Offering >Setup >Tuition and Refunds.
2. In the Cost Center tab, double-click the Cost Center with which you will be working to select that Cost Center; you will be moved to the Cost Types tab form.
3. If the Cost Type you wish to define already exists, double-click that record to open the cost setup entry form. Note that the Billing Mode, Term, and Cost Center are displayed at the top of this form. Verify that you are working with the correct record prior to proceeding.
4. If you are creating a new Cost Type, right-click in the data grid to open a blank cost setup entry form. Note that the Billing Mode, Term, and Cost Center are displayed at the top of this form. Verify that you are working with the correct record prior to proceeding.
   1. Select a Cost Type from the drop-down list (Cost Type reference table).
5. Select the Registration Status:
   1. Batch - This is the default value and results in all registration transactions being automatically transferred to the Billing Batch where entries can be proofed prior to distributing to the student ledgers. This is the most common selection (as opposed to Online) and highly recommended by Unit4 Education Solutions.
   2. Online - Registration fees will be transferred directly to the student ledger and thus not providing the opportunity for proofing and editing. This option is generally not the preference of most institutions.
   3. Closed - Selecting this option simply closes registration for this specific cost center/cost type for the specified term.
6. Enter the Full Time rate. This is a flat rate to be charged when full load status is met (as defined below).
7. Enter Part Time hourly tuition rate.
8. Supply Incidental Fees as appropriate. Separate fees can be defined for full and part time.
9. Enter Insurance Fees for full and part time status. (The Insurance field in the Student Status form must have a value of Yes in order for CAMS to automatically generate a transaction for this fee.)
10. Specify the Full Load Credits. This will be used by CAMS to determine whether the Full Time or Part Time rate is to be charged.
11. Over Load Credits: Identify the maximum number of hours a student can take before reaching an overload status.
12. Over Load Per Hour: The hourly amount to be charged for anything taken beyond the maximum credits set in the "Over Load Credits" field.
13. Enter the amounts to be charged for Add/Drop Fee.
14. Enter the amount to be charged for a Late Registration Fee.
15. Supply the hourly rate for Audit courses. The course is marked as an audit course in the Registration forms. This must be done prior to saving the Registration if the Audit rate is to be applied.