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Student Access

The Student Access Entry form defines the Access Campus for the active student. This definition can be used to group classes of students together for customized access privileges.

If your institution so chooses, you can define a group of students under some specified Campus name (Campuses reference table). You can then define a User Account with access to only that “Campus,” in which case the User will only see the student records associated with that Access Campus. See CAMS User List.

Note: Users categorized as a Super User in the User List are granted access to all student records regardless of the value defined in Access Campus.

To Set Student Access:

  1. From CAMS Enterprise Home page, click Admissions >Students >Student Access. The Student Access window opens.
  2. Select the student’s Access Campus from the list.
  3. Enter the student’s Network Username and Network Password. These fields are informational only. They do not affect the student’s actual log in username or password.
  4. Enter the student’s Portal Handle and Portal Password. These fields are automatically filled in upon creation of the student record. The default is to use the first 50 characters of their last name and StudentUID for their Portal Handle and the first 20 characters of their last name and the StudentUID for the password. It is recommended that you change the password using a more secure password convention.

Note: For student records loaded from Prospect, the Portal Handle and Portal Password currently used in the Prospect record will be used for the Student record.

  1. Click Reset Password to send the student an email which contains their Portal Handle and a link which will allow the student to change their password. The link expires after it has been used or 15 days, whichever comes first. The URL contained in the link is defined in CAMS Manager >Lookup Table Options >Portal URL Ref.

Note: Clicking Reset Password removes the existing password. The password must then be reset via the link in the email or in the CAMS Enterprise Student Access window.

  1. To send the Portal Handle and Portal Password to the student in a plain-text email, check the box next to Set Password. The password field will then be cleared and marked as a red, required field and an email icon will display to the right of the Portal Password field. Enter the new Portal Handle (if desired) and the Portal Password. Click the email icon to send an email to the student. The email MUST be sent before saving the record. Once the record is saved, the password is encrypted and cannot be sent in a plain text email.

Warning: It is recommended to use the Reset Password button rather than sending the password in plain text email.

  1. Enter the Email From: address or click the button next to the field to automatically populate with the email address entered in your CAMS User Profile.

Note: Email will be sent to email addresses entered in Email1, Email2, and Email3 fields of any active Address Type for the student. This email template can be modified on the SendStuPortalInformation.asp page located in the CAMS Enterprise root folder.

  1. Check the Enable Portal Access checkbox. If this is left unchecked the student will not be able to log in even if they know their user name and password. This is a nice feature to disable a portal account.
  2. Enter the student’s Phone Office Code.

*** The Forum Portal was decommissioned in CAMS Release 21.2.0. ***

  1. In the Forum Portal Member Information area, click Create to create a Forum Portal Member for the student. New fields will display with the Forum Portal User Name populated using the same login as the default style forums and the Active field selected. Enter the password to be used for the Forum Portal. The login and password for the Forum Portal are not linked to the Student Portal and can use separate login information. When accessing the Forum Portal via the Discussion Forum the student will automatically be logged into the Forum Portal using the login information entered here.

Note: The Forum Portal Member is the login for the separate Forum Portal that must be enabled in CAMS Manager >CAMS Portal >Misc Configuration.

  1. Click Save to save entry or Cancel to exit without saving.