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New York State SIRIS Export

The NY State SIRIS Export produces the XML files required by State University of New York (SUNY) to report student demographic, term and course, and faculty information. These XML files are sent to SUNY after exporting.

The SUNY code (provided by SUNY and subject to change) will need to be populated in the following areas:

Reference Tables - State Reporting Code field

Reference Table - User Defined field

Reference Table - ISO Code field

Award Reference - State Reporting Code field

Glossary Categories - State Reporting Code field

Note: Revenue Category 115 will report as a negative number in the Student Revenue export for all Student Ledger Credit and Debit transactions using TransDocs where the A/R Type is set in the TransDoc. The A/R Type must be set in the TransDoc itself and not simply selected in the transaction(s).

Glossary Categories - ISO Code field

FINBUDGETLABELS Glossary Category must have the following entries with the exact Display Text

State Reports Lookup Glossary Categories - State Reporting Code field

User Defined Field Setup

ISIR Records

Each student that will export for SUNY must have an active ISIR record in Financial Aid >Maintenance >ISIR tab.

Master Courses

To Export NY State SIRIS:

  1. From the CAMS Enterprise Home page click Tools >Export >New York State Reports >NYS SIRIS. The NY State SIRIS Export window opens.
  2. Select the Report Type. Each NYS SIRIS Report Type produces an XML export.
  3. Select the Report Action for the export.
  1. Select the Term to report (Academic Year for Financial Aid Report Type).
  2. Enter the five-character SUNY College Code provided by SUNY.
  3. If you are exporting the Report Type, Financial Aid, select the Academic Year for which to export.
  4. If you are exporting the Report Type Student Revenue, enter the Begin Date and End Date.

Note: When the Report Type is changed to Student Revenue, and the Begin Date and End Date have not been previously filled, the date range will be the most commonly used previous date range. Student Revenue date ranges are usually: 1/1 to 6/30 OR 7/1 to 12/31. The Dates cannot be set so that the Beginning Date is later than the Ending Date.

  1. If you are exporting the Report Type, Student Degrees, you may also select Use Student Evaluation to use the results of Degree Audit evaluations for student credits. If you do not select Use Student Evaluation, the report will include averages from courses a student completed on or before the date of graduation.

Note: When the Report Type is changed to Student Degrees, and the Begin Date and End Date have not been previously filled, the date range will be the most commonly used previous date range. Student Revenue date ranges are usually: 10/1 to 6/30 OR 7/1 to 9/30. The Dates cannot be set so that the Beginning Date is later than the Ending Date.

Note: When selecting the option, Use Student Evaluation, you must evaluate Degree Audits for students or run Mass Add or Mass Update Audit for students to be exported. Students without audits will also be included in the export based on their completed academic records; the results for students without audits applied may be inaccurate particularly for students who have worked toward more than one degree.

  1. Click the Contacts tab. Contacts for your school are included in the XML export file. Right-click in the grid to open a Contacts Details window and add a new contact at your school. Indicate whether this contact is a Primary contact. Enter the remaining contact information and click Add. You may add as many contacts as needed; only one Primary contact can be entered. Adding a second primary contact will change the current primary contact Primary setting to No. To delete a contact record, highlight the row in the grid you wish to delete then click Delete.
  2. Click the Export tab. The Output Path is a system field that is populated from your Document Directory setting in your CAMS user profile.
  3. The File Name is automatically populated with a unique name for each export. The File Name can be changed if desired; ensure a file extension of .xml is used. For example: SIRISExport.xml
  4. Click Export to export the XML file to the directory displayed in the Output Path field.