Student Admissions Page 2

The second page of the Student Admissions Information form includes a great deal of academic and campus information. Some of this information may already be populated if you copied prospect information to the student record by means of the Load from Prospect process.

Field Descriptions

Initial Program (Programs reference table) - This field specifies what program the student is initially interested in and can transfer from Entrance Program field in the Prospect form.

During the creation of a new student record, CAMS will attempt to pre-populate the Student Status >Student Programs for Term with the Block Registration program and Sequence that has been set up (if any) for the Program selected. If using Block Registration, new students' Status records should be verified to ensure the correct Block Program and Block Sequence has been entered. If there are multiple Block Registration setups for a Program, the intended sequence may not be the one auto-populated.

Note: The Programs lookup table contains an Active field. Only programs checked as Active will display in the drop-down menu. Programs with the Active field blank will not display in the drop-down menus.

Undergraduate, Graduate, and Programs without a GPA Group designation will display in CAMS Enterprise. Only Undergraduate Programs will display on the Application Portal. Only Graduate Programs will display on the Graduate Application Portal.

Programs are set as Graduate or Undergraduate by the GPA Group that is assigned to the Program in CAMS Manager >Lookup Table Options >Table Maintenance >Reference Tables tab >Programs.

Applicant Status (Prospect/Applicant Status reference table) - Supply status value used by your institution to identify various stages for applicants. Changing this field will also change the Status field on the Name tab in the Prospect record for those Prospects that were loaded to student using the Load from Prospect function. For more information about the Applicant Status field and registration refer to the Registration Process PDF or online help.

Note: This field can also restrict the ability of the student to register for classes. See Register Student.

Initial Status (Enrollment Status reference table) - This field is used to specify the student’s initial status when first attending your institution.
Attendance Reason (Attendance Reason glossary category) - May be the reason the student choose to attend your institution.
Attendance Type - (Attendance Type glossary category) Set the student to be a Day student, Night Student, Continuing Ed Student, Full-Time Student, etc.
Grade Address - Determines which address to use in reporting if an address type is not selected in the report criteria screens.
Expected Enroll Type (EnrollmentType glossary category) - Determine what type of student load the student is expected to take. Can also be used by Financial Aid.
Deceased - If set to Yes then an alert window will display with the words Student Deceased.
Previously Applied - Can mark the student as having previously applied to the institution, which could cause other actions to be taken for this student.
Access Campus - (Campuses reference table) The main campus for the student, if the institution has more than one and could include online campuses, that the student is expected to attend. Set the Campus Currency (default is USD for all campuses) in the Campuses Reference Lookup table if you want to have different currencies for each Campus display in Billing Statements and Billing Batch Edit List.
Applicant Event - The event the institution may have had or attended, such as College Day, Career Fair, etc., that the student learned about the institution from.
Grade Catalog - This field allows different grade scales to be applied to specific students and for specific terms. For example, if up 2005 the institution used a 3.5 grade scale and then from 2005 and beyond it switched to a 4.0 grade scale. This allows the GPAs to remain correct for the 3.5 GPA scale. It should only be used if you need to ensure that a student uses a specific Grade Catalog. The blank grade scale is always used by default so you should ensure that the blank grade scale is always the latest grade scale used to save time and prevent errors.
Organization ID / Organization Name - Can associate an organization with the student. Could be the organization that referred the student to the institution.
Applied for Term - The term the student applied for, which could be different than the expected entrance term.
First Time Student - Used in NSC reporting. Marks the student as a first time undergraduate student. Must be used in conjunction with other fields as discussed in the NSC manual.
Date Accepted - Date the student was accepted to the institution. Does not necessarily mean the student has completed all their paperwork or is going to attend the institution. They have just been accepted.
Date Admitted - Date the student was admitted to the institution.
Matriculation Date - Date the student started attending the institution.
Withdrawn Date - Date the student has withdrawn from all classes.
Deposit Date / Deposit Amount - Date and amount of any deposit received. Does not create a billing transaction.
Latest Grad Date / Conferred Date - These fields are read only and the data is located in the latest degree that the student has received based on the student’s degree page’s Degree Earned, Grad Dt, and Conferred Dt fields.
Add New GPA Group - Adds a new GPA Group and makes it active. Certain fields are reset to default when adding a new GPA Group.