Transfer Course Maintenance

Use the Student Transfer Entry window to record all transfer courses for your student. Here, you will be able to designate the attributes the course will carry within your institution, including impact on academic calculations, appearance on transcripts, and equivalencies with your institution's courses.

CAMS Enterprise also offers the Transcript Summary option when entering student transfer information. Using this selection, you can specify a block of courses with summarized information (credits, term and cumulative GPA and GPA hours, etc.). Then, if further detail is required, you can refer to the contributing institution’s transcript.

Transfer courses can be entered one of three ways: manually, by copying from course master, or through Auto Load.

To enter transfer courses:

Open the Courses Transferred form by clicking Registration >Academic >Transfer.
Right-click in the data grid to open the detail entry form. A prompt will be displayed asking if you wish to copy a course from the course master. (Follow the instructions below based on the type of entry you choose.)

Manual Transfer Course Entry
1. Select "Yes" if you wish to copy a course existing in your course master that is identical to the one from the transferring college. Choose that master course using regular filter/select characteristics.
2. Select the term and college name for the transfer course.
3. Type in the exact, original course name (or block name if you are recording a set of courses).
4. Supply all course information.

Copy Course from Course Master
1. Select "Yes" if you wish to copy a course existing in your course master that is identical to the one from the transferring college. Choose that master course using the standard filter/select criteria.
2. Select the term and college name for the transfer course
3. Supply all course information.

Auto Load Transfer Course
1. Open the Courses Transferred form by clicking Registration >Academic >Transfer.
2. Right-click in the data grid to open the detail entry form. A prompt will be displayed asking if you wish to copy a course from the course master.
3. Select "No" to select a course from the transfer course list through.
4. Enter the term to be used for transfer courses to be added.
5. Select college name by clicking on the search icon, and double-click on the desired college. A prompt will be displayed asking if you wish to generate the list of course work for the selected college.
6. Click "Yes" and a list of all previously entered courses for that college will be displayed. If no classes exist, the system will notify you and return you to the detail entry screen for transfer courses.
7. Select all courses that are to be added to the student's record by clicking the checkbox next to the course.
8. Click Add Selected. Course ID, Credits, and Equivalents will be copied to the new record. All other fields will be marked with the default values.
9. Once courses have been added, you will be returned to the student's Transfer Course List in the Courses Transferred window.
10. Each course needs to then be modified to reflect the appropriate attributes for this student (i.e. grade, reporting options, repeat options, etc.).

Choose “Yes” or “No” for the Transfer summary option.
1. If you do choose “Yes,” then an alternate form appears — with choices appropriate for recording a block of courses (Term and Cumulative GPA and GPA hours). See TR Grade for more detail on summary grades.
Supply the grade (for single course) or GPA (for transfer summary) information.
Select a Grade Catalog to allow this transfer course to have its own grade catalog so that course can receive grades that are different than what is assigned to the student in the Student Status Grade Catalog. Grades for this course will be calculated into the overall grade as set in the selected grade catalog for the course.

Note: Only select a specific Grade Catalog for a course if that course's Grade Catalog should be different than the student's default Grade Catalog.

Check whichever boxes are needed for applying this transfer course to your college’s transcript and GPA policies.
Click the Page 2 tab
If there is an equivalent course at your institution, click on the icon next to the Equivalent Course Name text field; the Master Course filter/list screen opens; use appropriate filters to locate the equivalent course.
Select the GPA Grouping into which the transfer course (or block of courses) should be placed.
Input the starting and ending dates for the class.
If desired, enter a narrative grade by clicking the Narrative Grade button.
Click Add to save the entry or Cancel to exit without saving. Note, this course will also appear in the Transcript Maintenance form.

After entering transfer courses on a student’s account you can now print the list of courses for student verification.