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Update Release 12.1.2
Following are the various additions or changes made to the application
in this release. To view those that impact a particular area, click
the desired link below.
General
Admissions
Registration
Financial Aid
CAMS Manager
Tools
Portals
General
- An Internal flag has been added to Document
Tracking detail. This flag allows users to enter Document Tracking
items while preventing display of the item on the Student Portal.
- Provided the ability for international schools to
make a simple change in the Global.asa file to update address
information throughout CAMS. This change provides the ability to change
the County and State fields to Suburb and Province.
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Admissions
- Added a Birth Date field to Contact
record, which is a required field if the Contact is attached to the
Financial Aid >Maintenance record
as the Borrower of Direct Loan PLUS or Direct Loan Alternative.
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Registration
- The Matrix Schedule
has been updated to sort courses by Department, Course, Type, and
Section order.
- In response to the HEOA requirement that colleges
and universities post booklists with specific information relevant
to the cost of each item, the Student Portal can now display booklists
in both Course Offering and Registration. The booklist is pulled from
book information entered on the BookList
tab in Offering Maintenance.
Display of the booklist can be enabled or disabled for each area in
Student Portal Configuration.
- Cognate was added to Degree
Audit screens as a part of the Program Detail.
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Financial Aid
- Financial Aid now integrates with Common Origination
and Disbursement (COD). Federal Loans included are Stafford Subsidized,
Stafford Unsubsidized, Alternative, PLUS, and Perkins. Federal
Grants included are PELL, ACG, SEOG, SMART, and TEACH. Awards are
designated as COD awards in Financial
Aid >Setup >Award Reference. These awards may then be included
in an XML file exported from Tools
>Export >Financial Aid >COD Export. A new report, COD
Export Validation Exceptions, is designed to validate COD export data.
The XML file is then uploaded to COD via the institution’s SAIG mailbox.
COD reviews the file and provides a Response/Disbursement file notification
via the institution’s SAIG mailbox. From there, the COD Import file
is downloaded into the CAMS SQL server import folder and then imported
into CAMS from Tools >Import
>Financial Aid >COD Import. This file will automatically
update award amounts if different than amounts in CAMS. Three new
import reports have been added: COD Response Financial Summary by
Award, COD Response Detail by Student by Award, and COD Response Award
Correction and Rejection Codes by Student.
- ISIR Direct
functionality allows students who do not have a matching SSN record
in CAMS to display on the Exceptions tab. Users can print an Application
Letter, Labels, and an Exception report. Users may also add the exceptions
to a batch import record to be imported under Tools
>Import Admissions> Prspct/Stdnt Import. The ISIR record
associated with an exception student will automatically be loaded
if the record is imported into Prospect, then the Load from Prospect
is performed, or if the exception is loaded directly to the student
database.
- Added a Birth Date field to Contact
record, which is a required field if the Contact is attached to the
Financial Aid >Maintenance record
as the Borrower of Direct Loan PLUS or Direct Loan Alternative.
- Numeric Comment Codes imported during the Direct
ISIR import display on Page 3 of the ISIR
Detail record accessed from Financial Aid >Maintenance >ISIR
tab. Comments display in the lower grid of the ISIR tab. Resolutions
may be recorded by double-clicking a comment, and all comments can
be set to resolved at once by clicking the Set All to Resolved button.
- Created ISIR Import in Tools
>Import >Financial Aid >ISIR Direct from EDConnect that
does not require an annual layout to be setup. Added ability to lock
ISIR records, compare locked ISIR records and import exceptions.
- Added the ability to see full ISIR Record on Financial
Aid >Maintenance >ISIR tab. Highlight the ISIR record and
click ISIR Detail button to display all fields and associated values
from the ISIR record. Also added the ability to compare locked
ISIR records during the Direct ISIR import process.
- Modified the Financial
Aid >Setup >Yearly Setup window to include Yearly Limits
for an Academic Year (for awards applied through Priority Packaging),
Financial Aid Year Calendars (for awards applied through Financial
Aid Maintenance within a package), Package Year (for awards applied
through Priority Packaging) and Terms (for awards applied through
Financial Aid Quick Awards or outside of a package in Financial Aid
Maintenance). These limits are designed to prevent award amounts from
being exceeded during these various processing methods. In addition,
a new tab called ISIR CC allows Comment Codes accessed from a CPS
(Central Processing System) .txt file to be associated with an Academic
and Financial Aid Year. This file contains the numeric value for each
comment code and the comment associated with that numeric value.
- Modified the Financial
Aid Status record in Financial Aid >Maintenance to allow a
package to be locked. If a student has a locked package and the Priority Package process
is run, the student may normally meet the criteria defined in the
process will be listed in the Exceptions grid, so that award amounts
are not changed once package has been approved/accepted/locked. Packages
that are subsequently unlocked will result in updated award amounts
if applicable during the Priority Packaging process.
- Modified the Document
Tracking AutoLoad functionality based on the new ISIR Direct import
process so that any ISIR field can be used to prompt a document tracking
item to load during the ISIR import process. A new Auto Load
Standard tab located in Tools >Import >Financial Aid >DocTrack
AutoLoad is used to define the new standard ISIR Import fields and
their associated documents. If using the ISIR Direct import, it is
no longer necessary to use the Auto Load Custom tab. In addition,
an advanced query option is available by clicking the Use SQL checkbox
on the ISIR Standard record, so that conditions may be added to the
document tracking import.
- Prioritized
Packaging Award Letters will now only print Award Letters for
those students that have new packaged awards or changes in their packaged
awards.
- In Prioritized Packaging, if a student doesn’t meet
the Award Methodology query
after first qualifying for the query, and the student has the award
in the Methodology, the process will delete or zero out the award.
If the student doesn’t qualify for the award due to Financial
Lifetime limits, the award will not be modified or removed if
it already exists and will not be given as a new award.
- Award Letter Standard by Package reports in Financial
Aid >Report >Award Letters and Prioritized
Packaging will now display Award Comments. Award Comments can
be added to awards in Award Reference. Awards printed on the Award
Letter that contain comments will display those comments after the
list of awards.
- Workstudy Setup
page added in Financial Aid >Setup to allow for configuration of
Workstudy setup. Functionality of Workstudy was also enhanced to allow
for the creation of awards upon the creating jobs and workers.
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CAMS Manager
- Added Online Payment
vendor, Virtual Merchant. Credit Card payments can be made via this
provider from the Alumni, Application, and Student portals.
- In response the HEOA requirement that colleges and
universities post booklists with specific information relevant to
the cost of each item, the Student Portal can now display booklists
in both Course Offering and Registration. The booklist is pulled from
book information entered on the BookList
tab in Offering Maintenance. Display of the booklist can be enabled
or disabled for each area in Student
Portal Configuration.
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Tools
- Enhanced Prospect/Student
Import; email can now be sent to newly added Prospects or Students
upon completion of the import. The Portal login information can be
added to the email by utilizing the built-in field list.
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Faculty Portal
- Improved the Faculty Portal Discussion Forum so that
long forum messages will now expand the text box to fit the message.
- An error displayed when clicking Stop Registration
if the Faculty did not have any advisees. This has been corrected;
a message now displays informing the Faculty they have no assigned
advisees.
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Student Portal
- Improved the Student Portal Discussion Forum so that
long forum messages will now expand the text box to fit the message.
- Updated PayPal PayFlow Pro pages removing the old
Verisign URLs as PayPal has phased out the Verisign URLs.
- In response the HEOA requirement that colleges and
universities post booklists with specific information relevant to
the cost of each item, the Student Portal can now display booklists
in both Course Offering and Registration. The booklist is pulled from
book information entered on the BookList tab in Offering Maintenance.
Display of the booklist can be enabled or disabled for each area in
Student Portal Configuration.
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Alumni/Donor Portal
- Updated PayPal PayFlow Pro pages removing the old
Verisign URLs as PayPal has phased out the Verisign URLs.
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Application Portal
- Updated PayPal PayFlow Pro pages removing the old
Verisign URLs as PayPal has phased out the Verisign URLs.
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